Administrative Assistant II - Center for Prostate Disease Research - Bethesda, MD

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Updated: April 17, 2020
Job ID: 215725
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking an Administrative Assistant II to support the Center for Prostate Disease Research (CPDR) located at the Walter Reed National Military Medical Center (WRNMMC) in Bethesda, MD. HJF provides scientific, technical and programmatic support services to CPDR. 

The incumbent will perform a wide range of administrative and clerical duties for a department or department manager. Some general tasks include preparing reports, meeting minutes and correspondence; creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Has a general knowledgeable of business unit policies.


  1. Answers phones and takes and delivers messages. Provides information to callers as needed and appropriate. Answers questions of moderate complexity for callers.(30%)
  2. Sets up and maintains department files and assists with initiating, organizing, completing department projects. (30%)
  3. Maintains supervisor’s calendar and makes arrangements for meetings as necessary. (10%)
  4. Determines new procedures for department as necessary. (10%)
  5. Prepares clerical and administrative functions such as sorting mail, operating automated office equipment, and providing and maintaining department office supplies. (10%)
  6. Performs typing assignments and proofreads all work. Drafts letters on behalf of the supervisor. Maintains and updates databases and spreadsheets as needed. (10%)
  7. May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities: Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication skills; ability to type at least 60 words per minute, operate a word processor or computer, and effectively communicate with a diverse group of people.

Minimum Education: High School diploma or GED required. Associate’s degree preferred. 

Minimum Experience/ Training Requirements: 3-5 years of relevant experience required. 

Work Environment: This job takes place in a typical office setting.

Background/Security: U.S. Citizenship required; eligibility to obtain and hold a Secret Security Clearance.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.