Program Manager II

Updated: February 12, 2020
Job ID: 215672
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Program Manager II to support the Military HIV Research Program (MHRP) located in Bethesda, MD. HJF provides scientific, technical and programmatic support services to MHRP. 

The incumbent is responsible for providing support for ongoing research and program activities within the Clinical Directorate of the U.S. Military HIV Research Program (MHRP, As a member of the MHRP Project Management team, the incumbent will oversee the pre, post, and closeout phases for a portfolio of grant awards. Incumbent will serve as primary point of contact for award stakeholders, responsible for preparing and managing the fulfillment of technical and financial contractual obligations. Incumbent will initiate contracts and agreements for ongoing awards and participate in development of new grant proposals.

Additionally, the incumbent will support the International HIV Prevention and Treatment (IHPT)/PEPFAR group, under the guidance  of the Associate Director for Integration of Program Impact, Policy and Science (AD/PIPS) The incumbent will be primarily responsible for assisting program investigators with the implementation and coordination of HIV related research, surveillance and program evaluations as part of MHRP participation in the implementation of the President’s Emergency Plan for AIDS Relief (PEPFAR). The incumbent will: be responsible for coordinating ongoing research, surveillance and program evaluation activities; participate in protocol development, implementation, analysis and publication activities; will work with country teams to support development and implementation of studies through their life cycle; and may serve as a junior investigator. 

Provides administrative project oversight to maximize the effective use of project resources. Supervises the work of assigned staff. Coordinates budget and accounting, space management, personnel management, overall management, contracts, and purchasing areas. Works on problems of moderate scope, applying an intermediate level understanding of organizational objectives, budgeting processes, and project management principles.


  1. Supervises the work of program staff, including assigning and reviewing work, providing guidance, and conducting performance evaluations. Provides policy guidance and implements procedures and protocols to enhance efficiency and effectiveness of programs. (10%)
  2. Develops and manages program plans from inception to deployment, applying project management methodology and enforcing best practice standards. (15%)
  3. Initiates and monitors program actions including budgets, purchasing, and hiring activities. Works with project stakeholders to ensure detailed business and technical requirements are defined to ensure success in program. (20%)
  4. Monitors grant awards for compliance with regulations and adherence to timelines. Ensures compliance with terms and conditions of the award. Maintains archive of documents required to support pre/post award management. (25%)
  5. Interacts with project stakeholders by facilitating information flow as a liaison between research staff, Principal Investigators, project sponsors, research administrators and HJF Program Operations in the administration of agreements and contracts and research compliance. Develops and maintains standard operating procedures, maintains and disseminates policies and obtains feedback for continual process improvement. (30%)  
  6. May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities: Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently, use sound judgement in solving problems, and coordinate many complex systems and programs simultaneously.  Knowledge of project management principles, and good communications, customer/client relationship skills and people management experience.

Minimum Education: Bachelor’s degree in a laboratory science or Public Health required. Master’s preferred. PMP preferred. 

Minimum Experience/ Training Requirements: 6-8 years of relevant experience. 

Supervisory Responsibilities: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Work Environment: Weekend work may be required when on travel; occasional evening/weekend work may be required to meet funder deadlines. Travel required up to 20% in Africa typically 1 – 2 weeks at a time. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.