Clinical Project Coordinator (Center for the Study of Traumatic Stress)

Updated: January 14, 2020
Job ID: 215578
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Clinical Project Coordinator to support the Center for the Study of Traumatic Stress (CSTS) within the Psychiatry Department (PSY) at USUHS located in Bethesda, MD. HJF provides scientific, technical and programmatic support services to USUHS.


  1. Serve as Clinical Project Coordinator to the Principal Investigator.
  2. Follow appropriate local institutional and DoD/VA guidelines to support a multi-center project with knowledge of general directives established by Principal Investigator.
  3. Independently assign missions appropriate for the study staff or support personnel, ensure that realistic deadlines are set and appropriate resources are assigned to accomplish tasks.
  4. Monitor progress to ensure that critical elements are proceeding on schedule and that deliverables are provided on a timely basis.
  5. Provide oversight of biorepository collection processes.
  6. Represent the CSTS Principal Investigator at meetings or other interactions.
  7. Responsible for operational management of clinical research by applying comprehensive knowledge of clinical development and project management to develop appropriate project plans, work with the project team to refine plans and establish realistic targets for task completion. 
  8. Develop and implement communications plans and monitor progress throughout the life of the study.
  9. Support Research Physicians by coordinating operational, administrative and diverse programmatic activities for the Clinical Research Directorate project teams for multi-site clinical studies. 
  10. Project teams may include research physicians, statisticians, pharmacists, data managers, regulatory specialists, site PI and study teams, clinical and research laboratory experts, research collaborators, human resources, budget analysts, and contracting.
  11. Coordinates with team leads in each project area to prepare written progress reports and oral briefings on study-related timelines and milestones.
  12. Track and support study budget development and track any required project agreements and contracts.
  13. Coordinate communications within project team, organize meetings and develop appropriate agendas, coordinate meeting minutes and their appropriate dissemination, and follow-up on action items with responsible parties. 
  14. Support the Research Physicians by assisting with meeting management and the development of plans, reports and presentations as required.
  15. Assess risks to project performance, and independently or in collaboration with study team, develop risk mitigation proposals for consideration by responsible leadership. Implement selected mitigation plan(s) and monitor outcomes.
  16. Liaise and work with project area leads to ensure development of necessary study documentation and clinical database. Liaise with regulatory team lead to ensure compliance with regulatory jurisdiction of each site and all applicable US agencies.
  17. Assist Research Physicians with site development including establishing sites and logistics.

Required Knowledge, Skills and Abilities: Ability to work in a fast-paced research environment, and to plan and manage multiple priorities on different timelines. Ability to incorporate strategic vision of leadership into plans and operations with attention to detail leading to optimized cost, time and performance outcomes. Ability to manage complex issues with multiple partners and stake holders. Flexibility to handle a variety of tasks and shift priorities as necessary. Excellent organization, time and project management skills with strong interpersonal skills. Ability to effectively interact with local and external collaborators in an effective manner. Ability to work as an effective team member in a virtual environment. High level of initiative and ability to work with minimum supervision. Demonstrated clinical project management ability. Oral/written communication, presentation, and interpersonal skills. Proficiency in standard office software.  Experience with IRBNet desired.

Minimum Education: Bachelor's required, Master's Degree preferred in a related field of study and experience in clinical research or clinical operations positions, progressively leading to clinical project management role.

Minimum Experience/ Training Requirements: 1-3 years clinical research experience.

Physical Capabilities: Ability to travel up to 10% of time.

Work Environment: Office environment, laboratory environment, occasional on-site work at field sites.

Background: US Citizenship is required; ability to obtain a Secret Clearance. Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.