Director, Finance

Updated: November 7, 2019
Job ID: 215394
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Director, Finance to oversee the financial activities for the HJF components of the U.S. Military HIV Research Program (MHRP) as well as the Emerging Infectious Disease Branch (EIDB) at the Walter Reed Army Institute of Research (WRAIR). This position is based in Bethesda, MD and reports to the Chief of Operations. HJF provides scientific, technical and programmatic support services to MHRP/EIDB. 

The incumbent will work closely with senior HJF and USG Program leadership as well as HJF Home Office to provide proactive analysis and financial insight to ensure the achievement of business initiatives. With a focus on driving overall efficiency and providing clarity the Program’s diverse financial operations, the Finance Director will be responsible for the overall Program financial reporting and Budgeting and providing perspective to support financial decisions.

The successful candidate will directly supervise and empower a US-based team while working successfully in a matrixed environment with an international team of financial professionals in Africa and Asia. In addition to sharp technical skills, the incumbent will have demonstrated experience providing superior customer service, a keen eye for detail, and a unique ability to convey complex financial concepts in a clear, concise manner. The incumbent will share our vision of building a culture based on teamwork, open communication, innovation and accountability.

Responsibilities: 

  1. Planning -
    • Responsible for formulation, submission and defense of the Program annual budgets to its various federal and non-federal funding agencies, including the Department of Defense, NIH, as well as several other federal and non-federal partners.
    • Supports the acquisition of funds for program activities - assist in navigating the processes to ensure funding is secured. Requires understanding of the factors affecting the decisions, the policy of the government, market dynamics, etc. 
    • Analyzes existing financial planning processes and tools and makes recommendations for improvements.
  2. Monitoring -
    • Responsible for monitoring the financial performance of Program.  Accomplishes this through effective oversight, facilitation and conduct of routine reviews of Program expenditures.
    • Works with Program leadership and Home Office to manage and track funding authorizations as well as actual cash flow for the program.
    • Ensures proper billing and cost allocation methodologies of Program expenditures.
    • Works with the Program’s international sites to forecast expense outflows and funding inflows; advises as needed how to best balance them without any disruptions to Program activities.
    • Partners with Budget Managers to analyze expense forecast, identify spending risks and opportunities for increased efficiencies.
    • Ensures all MHRP accounting and financial practices conform with HJF, USG and other funding agency regulations.
  3. Reporting / Decision support -
    • Responsible for provision of timely, accurate and reliable financial information to internal Budget Managers; enables leadership and managers to make sound business decisions and fulfill reporting obligations.
    • Provides transparent and compliant reporting to Program funders.
    • Develops ad hoc business models and manages the development of business plans in support of new Program efforts.
    • Monitors, reports, and provides guidance and technical assistance to international sites in the areas of budgeting and financial reporting.
  4. Leadership -
    • Manages and directly supervises the day to day efforts of the Program Finance team.
    • Mentors staff through 1:1 meetings, coaching sessions, and professional development plans.
    • Builds powerful, productive relationships with a wide range of stakeholders including HJF Home Office, international site staff as well as other partners and collaborators.
    • Develops and maintains Program financial policies and standard procedures for all responsible functional areas.
    • Assists with building financial operations capacity at international sites.
  5. Other duties as assigned.

Required knowledge, skills and ability: 

  • Demonstrated management and leadership skills; taking a “hands on” implementation approach when needed.
  • Excellent interpersonal and relationship building skills with both domestic and international teammates and collaborators.
  • Excellent written and verbal communication and presentation skills; demonstrated ability to effectively communicate with international teammates and collaborators. 
  • Ability to effectively work independently or in a collaborative environment as needed.
  • Ability to use considerable judgment, initiative and independence.
  • Detail oriented and possess excellent organization skills.
  • Flexibility and ability to work on multiple projects, wide variety of tasks in a fast-paced, rapidly changing environment.
  • Ability to manage multiple priorities on different timelines; ability to prioritize/reprioritize work to meet short suspense deadlines.
  • Ability to maintain complete discretion in all matters; routinely and effectively handle confidential and sensitive information. 
  • Ability to confidently engage with staff and stakeholders at all levels to define needs and expectations.
  • Highly proficient in MS Office Suite particularly MS Excel.

Minimum Education/Training Requirements: Bachelor’s degree in business, management or required. Masters level degree and/or financial certification strongly desired. 

Minimum Experience:  

  • Must have 6-8 years of directly related experience including minimum 3 years supervisory experience. 
  • Experience with federally funded (specifically DoD) awards is required. Experience with HHS funded programs is desirable. 
  • Experience with President’s Emergency Plan for AIDS Relief (PEPFAR) financial reporting requirements is desirable.
  • Experience managing or administering international programs is required.

Physical Capabilities: Capable of communicating verbally, able to write and prepare documents in a variety of forms, able to move within the work site, able to travel to and move within MHRP/EIDB's field research sites.

Supervisory Responsibilities/Controls: Incumbent will directly supervise several staff both domestically and internationally.

Work Environment: Primarily office environment with occasional site visits to research laboratories. Some international travel to Africa or Asia, approximately 10%, is required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
 

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