Clinical Research Coordinator

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Updated: September 28, 2019
Job ID: 215087
Status: Full-Time
Regular/Temporary: Regular
Location: Annapolis, MD, United States

Join the HJF Team!

The Henry M. Jackson Foundation (HJF) is seeking a Clinical Research Coordinator to support the Center for Rehabilitation Sciences Research (CRSR) located at the U.S. Naval Academy (USNA) in Annapolis, Maryland. HJF provides scientific, technical and programmatic support services to CRSR.

The Clinical Research Coordinator will assist the U.S. Naval Academy (USNA) with a study on concussions in collegiate athletes. USNA is a designated performance site for the CARE (Concussion Assessment, Research, and Education) - SALTOS (Service Academy Longitudinal mTBI Outcome Study) Integrated Study. The CARE-SALTOS Integrated Study’s goal is to better understand the natural history and intermediate and long-term effects of concussion on neurological, cognitive, and behavioral health outcomes for National Collegiate Athletics Association (NCAA) and Military Service Academy (MSA) athletes.  Responsibilities of the Clinical Research Coordinator are to assist with the execution of the clinical study in accordance with the approved study protocol under the direction of the study Principal Investigator (PI) and to ensure that all necessary steps including safety and following of regulations are being taken.


  1. Plans, conducts, and completes research activities under the supervision of the PI, study coordinator, or supervisory members of the study team. Assignments require the performance of complex baseline and post- concussion tests, determinations, and analyses involving multiple procedures and a variety of technical approaches.
  2. Ensures that regulatory documents are maintained and are up to date.
  3. Ensures that all adverse events have been documented and forwarded to the appropriate principal investigator.
  4. Reviews Case Report Forms for patient eligibility, protocol compliance, omissions, errors, etc. and files them as required.
  5. Interviews patients for protocols and collects and analyzes appropriate data for recruitment purposes, determine patient commitment, and obtains informed consent.
  6. Educates patients about the research protocol, their roles in the protocols, and any other vital information and acts as a research case manager for the patients where appropriate. 
  7. Assists with the creation, improvement, and maintenance of tracking and organizational files, standards-of-practice documents, and other files/documents that support the CARE-SALTOS Integrated Study.
  8. Helps oversee training of lower-level employees and serves as a resource and mentor for these employees; provides Program Manager with feedback about employees’ job performance.
  9. Assists research team to identify problems in site-related study issues and trends in patient experience with the study protocol.
  10. Collects, organizes, catalogs, disseminates, and maintains appropriate files of study data. 
  11. Acts as a liaison between research participants and physicians/study staff and serves as a resource for research participants. 
  12. Transcribes and resolves queries of data in case report forms (hardcopy or electronic) and prepares documents, under direction of project heads, reporting statistical analyses and descriptive data from patient's study books to be used in research reports. 
  13. Adheres to legal, professional and ethical codes with respect to confidentiality and privacy; assures that protocol requirements are achieved within Good Clinical Practice.
  14. Assists with monitoring audits/visits for protocols.
  15. Travels from their assigned workplace to support protocols at other sites as needed.
  16. Makes contact with potential participants for the purposes of recruitment and scheduling of research activities.
  17. Works with research participants to collect data and provide research interventions under the supervision of appropriately-trained personnel. Keeps detailed records of administration procedures, behavioral observations, and adverse event reports
  18. Ensures that inventory and records are updated and properly maintained.
  19. Conducts data verification/analysis for necessary documents.
  20. Assists with the writing and editing of experimental results for presentation in scientific settings and publication in technical and peer-reviewed journals.
  21. Gathers/reviews/prepares data and writes manuscripts in preparation for publication in technical and peer-reviewed journals.

  22. Provides reports on all patient visits as needed.
  23. Maintains close contact with collaborators and the Program Manager for coordination of essential research information and activities.
  24. Performs other duties as needed.
  25. Provides other assistance to clinical sites as needed.

Required Knowledge, Skills, and Abilities: Knowledge of PC operating systems; ability to utilize statistical software and basic analytical techniques; knowledge of human anatomy and physiology; ability to write clearly and concisely; excellent communication and interpersonal skills; ability to work effectively with team members of all levels and remote employees; highly organized and detail-oriented; ability to handle multiple competing demands and work well under pressure.

Preferred Knowledge, Skills, and Abilities:  Knowledge of military operations and rank structure; experience working in a military setting; knowledge of concussion-based research (e.g., protocols, and/or published work); previous experience working with concussion patients in a sport, clinical, and/or military setting.

Minimum Education/Training Requirements: Bachelor's degree in a scientific discipline (Master’s degree preferred).

Minimum Experience:1-3 years of clinical trial experience in the field of medical or biological/social science research, working with human subjects research protocols, and scientific writing (published work preferred).

Physical Capabilities: Long periods of sitting and standing; some bending, lifting, and walking; escorting patients and carrying light items

Work Environment: Office environment in a Military Academy working in both a medical and athletic setting.

Background: US Citizenship required; eligibility to obtain and hold Department of Defense issued Secret Clearance.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.