Senior Proposal Specialist - Surge Support

This job posting is no longer active

Updated: May 30, 2019
Job ID: 214815
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking Senior Proposal Specialist - Surge Support to support the Business Development Department located at the HJF Home Office in Bethesda, Maryland. Under the direction of the Senior Proposal Manger, the incumbent works closely with other proposal and grants specialists and disseminates information about specific announcements and funding opportunities. The job reads and interprets funding opportunity requirements and ensures high quality, on time submissions of all proposals, negotiates terms and conditions of awards with sponsors and acts as a resource for proposal submissions (e.g., knowledge of electronic submissions systems).


  1. Work independently and responsible for a large research proposal portfolio by developing, reviewing and revising simple and complex grant and contract applications through submission to federal and private donors and sponsors. Responsible for assuring all proposals are accurate, complete and compliant with all applicable HJF, Federal, State and County laws/regulations, and that they conform with all requirements of the research performance sites and submission guidelines for applicable sponsors.
  2. Conduct kick-off meetings with researchers and program managers to discuss proposal applications, deadlines, sponsor terms and conditions and advice on budget structures, address any researchers’ concerns and plan milestone deadlines to ensure quality proposals are ready, with all necessary components completed, for on time submissions.
  3. Negotiate proposal awards and conduct hand-off meetings with post-award teams ensuring seamless award transfer and set-up.
  4. Manage proposal databases to ensure accuracy of work-flow management, financial reports and ad hoc reports.
  5. Provide proposal development training for all researchers and program mangers (as applicable) on proposal submissions, budget development, system usage and department Standard Operating Procedures and processes.  
  6. May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities: SME with direct work experience in proposal development, research or financial management preferably in grants and cooperative agreements in a university, medical school or nonprofit institution. Strong financial and budget development experience needed. Subaward and clinical trial management experience highly desirable. 

Minimum Education: Bachelor’s Degree.

Minimum Experience/ Training Requirements: 2 – 4 years of relevant experience. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.