Senior Program Manager, International Operations

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Updated: April 13, 2019
Job ID: 214520
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Senior Program Manager, International Operations to support the US Military HIV Research Program (MHRP) located in Bethesda, Maryland. HJF provides scientific, technical and programmatic support services to MHRP.

The incumbent will manage the administrative and operational programs at the international Research and PEPFAR sites of the US Military HIV Research Program (MHRP), including sites in in Tanzania, Kenya, Uganda, Nigeria, Mozambique and Thailand. Specific areas of management include: human resource management, travel, training, purchasing, contracts, fixed assets, IT, safety, and logistics. The incumbent contributes to program management of the scientific portfolio (including both PEPFAR and research) with particular emphasis on implementation, planning and monitoring and reporting to the US Government oversight elements.  Works on abstract problems and identifies and evaluates fundamental problems for major functional areas through assessment of intangible variables.


  1. Manages MHRP's International Administration and Operations Program.
  2. Provides direction and oversight in management and planning for the international operations at all MHRP international Research and PEPFAR sites.
  3. Manages human resource administration, travel, purchasing, contracting, fixed assets, Information Technology, safety, and logistics for international sites.
  4. Provides guidance and dissemination of operational policies and manages their implementation at international sites.
  5. Develops standard operating procedures and ensures that international sites comply with MHRP and HJF policies, USG and other donor regulations. Develops training programs to ensure that site personnel are fully trained in order to perform in accordance with policies and regulations.
  6. Manage specific assigned projects and convey delays, changes in scope or timeline, and other necessary adjustments to HQ and develop an action plan for MHRP and site staff
  7. Evaluate capacity at sites to execute SOPs including assessment, development of work plans/remediation plans/improvement plan, identification and implementation of necessary metricsjmilestones, monitoring, and integration of new systems into site activities.
  8. Identify and qualify technical assistance needs when working with sites as well as evaluating specific requests from them- including but not limited to human resources, finance, accounting, procurement, information technology, and fixed assets; make specific written recommendations to HQ outlining a proposed plan to address the need.
  9. Conduct management review of administrative operations at sites to identify gaps. Provide recommendations for addressing the gaps; and manage the implementation of strategies for addressing gaps.
  10. Manage international acquisitions programs, including: contracts and procurement, fixed asset management, operational budgets, task orders, etc.
  11. Manage human resource actions for international sites, including approval of positions, recruitment, onboarding, compensation, training, disciplinary actions, and relocation and repatriation of expatriate staff
  12. Serve as the senior liaison between MHRP international sites and HJF Headquarters to determine best practices and identify and resolve issues of high complexity
  13. Supervise Contracts and Program Coordinators.
  14. Provides support on an as needed basis to the MHRP Program Management/Director Office.
  15. Other duties as assigned

Required Knowledge, Skills, and Abilities: Knowledge of organizational objectives, ability to work independently; ability to use sound judgment  in solving problems; ability to coordinate many complex systems and programs at the same time; excellent communication and interpersonal skills; ability to interface effectively with a very wide variety of constituencies.

Minimum Education/Training  Requirements: Bachelors' degree in scientific field, public health, business administration, public administration or related field. Masters' degree or PMP preferred.

Minimum Experience: 6 to 10 years related experience in scientific project or program management. International operational experience preferred.

Supervisory Responsibilities/Controls:  Supervises support staff

Work Environment:  Office and laboratory setting; regular travel to Africa and Asia for extended periods of time

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.