Research Coordinator (Center for Neuroscience and Regenerative Medicine)

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Updated: April 13, 2018
Job ID: 213622
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Research Coordinator for the Center for Neuroscience and Regenerative Medicine (CNRM) located at the Walter Reed National Military Medical Center in Bethesda, MD.  HJF provides scientific, technical and programmatic support services to CNRM.

CNRM is a multi-site medical care, clinical research and education center.  It is a unique collaboration of the Department of Defense (DoD), National Institutes of Health (NIH), Walter Reed National Military Medical Center (WRNMMC), and civilian partners. The mission of CNRM is to serve active duty military, their dependents and veterans with traumatic brain injury (TBI) through state-of-the-art medical care, innovative clinical research initiatives and education programs.  The Center for Neuroscience and Regenerative Medicine (CNRM) is a collaborative intramural federal program consisting of 6 programs and was developed to bring together the expertise of clinicians and scientists across disciplines to catalyze innovative approaches to Traumatic Brain Injury research.  In addition, the office has visibility and contributes to the expertise of DoD level related clinical activity related to traumatic brain injury.

The Research Coordinator will be responsible for daily clinical research activities in the CNRM Phenotyping Core to include interacting with study volunteers, clinical researchers and scientists, and data entry. The Research Coordinator will also coordinate the development of research protocols, Institutional Review Board (IRB) submission, and the development of related publications in collaboration with the clinical research team.


  1. Serves as a Research Coordinator for the Center for Neuroscience and Regenerative Medicine (CNRM) study “Exploring the Natural History of Traumatic Brain Injury within a Military Cohort-A Longitudinal Database and Blood Banking Study,” and other studies assigned.
  2. Maintains a close liaison with other staff on the research and clinical teams and organizes research and clinical team meetings.
  3. Attends meetings and conference calls with other disciplines to be an active part of the entire rehabilitation team at WRNMMC.
  4. Schedules, screens, consent, and facilitate follow-up assessment reminders and scheduling for patients.
  5. Facilitates and participates in all recruitment strategies, including hospital-based recruitment efforts, marketing/increasing visibility, and creating education materials.
  6. Conducts interviews for clinical and research subjects and administers self-report questionnaires in person.  Administers a computerized cognitive assessment and conducts medical record reviews.
  7. Manages daily patient appointments, notes in AHLTA, and patient folders.
  8. Maintains clinical and research databases and logs in records in compliance with study, IRB, and organizational requirements, ensures that paperwork is properly stored/maintained according to regulations.
  9. Accurately collects and processes all study related data.  Manages data entry, data coding, data analysis, QA/QC, data backup, and other study-related administrative procedures.
  10. Maintains and documents recruitment inventory and other study supplies.
  11. Performs literature searches using PubMed, PsychInfo, or other databases, and maintains Endnote library.
  12. Responsible for conference presentation preparations, manuscript preparation, IRB application preparation and submission, grant application preparation, and document submissions.
  13. Coordinates the preparation and review of new protocols as needed.
  14. Facilitates communication with WRNMMC and partnering research teams regarding new protocol planning and implementation.  
  15. Successfully complete and maintain all WRNMMC and contractor required training and security clearance.
  16.  Participate in special projects and research development as needed
  17. Other duties as assigned

Required Knowledge, Skills, and Abilities:  Knowledge of organizational policies and procedures.  Knowledge of relevant scientific principles and procedures; experience with electronic literature search databases.  Skill in using computers and relevant software, including electronic clinical data capture system, SPSS and/or SAS, Excel, Endnote, Adobe, Excel, and PowerPoint.  Excellent communication and interpersonal skills as well as the ability to work independently.  Interpersonal skills required to work successfully and professionally within multi-disciplinary teams and with participants.  Ability to develop rapport with participants over the telephone and in person.  Ability to use sound judgment in solving problems.

Minimum Education/Training Requirements:  Bachelor’s degree in a scientific disciple.

Minimum Experience: 3 to 5 years of clinical research and/or laboratory experience.  Previous experience working in a military setting is an asset, but not required.

Physical Capabilities: Walking, including escorting participants, standing, bending, and carrying light items.  May encounter or work with participants who are confused, agitated, or disabled.  Long periods of standing or sitting.

Work Environment: Office in a clinical/hospital environment.

Background:  US Citizenship required; Eligibility to obtain Secret Clearance and Common Access Card (CAC) background.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.