Grants Specialist II (Center for Prostate Disease Research)

Updated: January 14, 2020
Job ID: 215602
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Grants Specialist II to support the Center for Prostate Disease Research (CPDR), located in Bethesda, MD. HJF provides technical, scientific and programmatic support services to CPDR. 

Works under a guidance of a Grants Manager to manage pre-award and post-award sponsored program activities including non-competitive proposal development, award negotiation, award execution, budget and financial management, compliance monitoring, research administration activities and close-out. This position has budgetary responsibilities on all the assistance agreements he/she manages. 


  1. Works directly with the Director and PI' s to prepare grant applications including budget development, text formatting, overall compliance with submission guidelines of the funding agency, grant submission authorization from the performance site institution and obtaining various assurances and certifications.
  2. Work with Directors and Pis on the submission of grant proposals to include assisting with responding to comments and requests to revise proposal by both HJF and USU OSP offices.
  3. Maintain familiarity with HJF and USU policy and business practices to ensure its being followed accordingly.
  4. Coordinate the routing and approval for meeting abstracts and publication clearances.
  5. Work with Pis and HJF OSP to ensure timely submission of Annual, quarterly and final report as needed.
  6. Reviews grant applications prior to submission to assure applications are accurate, complete and comply with all Foundation, Federal, State and County regulations and research performance sites.
  7. Ensure that all necessary administrative paper work is provided to both the HQ Primary Analyst and USU OSP Specialist as applicable.
  8. Facilitates information flow between the Pl, scientific staff, collaboration partners (federal and civilian), Key Personnel, and HJF headquarters.
  9. Submit requests for subawards and/or subcontracts with complete supporting documentation once prime award is established. Initiate PO extension (subawards, subcontracts) when the prime award is extended.
  10. Processes approved travel request on HJF awards and coordinate in-kind documentation from travel when required and assist in securing travel orders, and appropriate authorizations from necessary parties.
  11. Maintains Co-Directors, Associate and Assistant Directors administrative calendars and updates personnel of major events.
  12. Assists Program Manager with developing and monitoring Standard Operating Procedures (SOPs) to improve efficiency of administrative processes.
  13. Sets up and maintains digital and physical department files; Updates databases and spreadsheets as needed.
  14. Provides administrative support and back up to IRB Protocol Coordinator.
  15. Performs other administrative duties as assigned.

Required Knowledge, Skills and Abilities: 

  1. Must be self-motivated and able to take initiative
  2. Ability to multitask
  3. Excellent office management and organizational skills
  4. Exceptional communication skills oral/written
  5. Strong time management skills
  6. Ability to meet and adhere to deadlines
  7. Strong attention to detail
  8. Demonstrated experience with MS Office suite, including Word, PowerPoint and Excel
  9. Knowledge of proper grammar, punctuation, spelling, etc.; ability to effectively communicate with a diverse group of people.

Minimum Education: Bachelor’s degree required. Preferred in Biological Sciences. 

Minimum Experience/ Training Requirements: 3-5 years of relevant work-related experience required 

Work Environment: Office environment

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.