Operations Assistant

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Updated: November 8, 2019
Job ID: 215337
Status: Full-Time
Regular/Temporary: Regular
Location: Virginia Beach, VA, United States

Join the HJF Team!

HJF is seeking an Operations Assistant to support the COmbat and training QUeryable exposure/Event Repository (CONQUER) program within the  Center for Neuroscience and Regenerative Medicine (CNRM) at the Uniformed Services University of the Health Sciences. This position will mostly be teleworking and will support the Naval Station in Norfolk, VA. HJF provides scientific, technical and programmatic support services to the CONQUER/CNRM. 

The Operations Assistant will be responsible for research and/or development in collaboration with others. Provides technical support to senior technical and professional staff.


  • Engage, Observe and Communicate (51%), the incumbent shall;
    1. Maintain communication with selected military units/commands as directed.
    2. Prepare blast gauge sensors for deployment.
    3. Collect, package, and track blast monitoring data in the field.
    4. Update and maintain blast sensor deployment schedule reporting and tracking tools.
  • Execute Unit Engagement, Program Implementation, Data Collection, Storage and Dissemination (49%), the incumbent shall;
    1. Execute engagement with identified components, commands and units’ leadership and staff members as directed. 
    2. Facilitate secure data transfer according to established team standard operating procedures as directed.
    3. Contribute to the preparation of briefs to all appropriate programmatic stakeholders as directed.
    4. Perform other duties related to the program as directed.

Required Knowledge, Skills, and Abilities:

  •  Incumbent must possess significant, analytical, organizational, coordination, and negotiation skills to effectively navigate a highly dynamic field testing environment. 
  • Incumbent should have thorough knowledge and understanding of DOD organizational structure, community, training requirements, safety requirements and culture.
  • Incumbent must have a comprehensive working knowledge and understanding of Microsoft Office software programs, multimedia platforms (texts, video, internet use, conference calls, etc...) and general technical knowledge and experience to develop expertise with Blast Gauge hardware and software. 
  • Incumbent must have a high degree of sound, independent judgment to effectively resolve problems and issues.
  • Incumbent must possess highly effective oral and written communication skills to facilitate coordination with multiple entities to provide expert analytical services and advice.  Incumbent must also express operational information and requirements in a clear and concise manner.
  • The incumbent is responsible for interpreting current policies and regulations impacting all areas of the Program(s) including, but not limited to unit engagement, program implementation, data collection, storage, dissemination, equipment, funding, and travel in support of the Program(s).  
  • The incumbent must think creatively, while demonstrating sound judgment, in order to react effectively and efficiently with limited funding and assets to respond to a dynamically changing environment.  
  • The incumbent must use ingenuity and discretion when interpreting the intent of the guidelines that do exist and in developing applications to specific areas or projects of interest.
  • This position will, daily, expose the incumbent to multiple and competing tasks, many of which will be of a time-sensitive nature.  The incumbent must possess the ability to work under stressful conditions and be able to prioritize tasks.  This position will require significant interaction with senior officials and others from many diverse roles and backgrounds as requirements dictate.
  • This position brings stability, continuity, and leadership to the Program(s).  The incumbent will be a valuable source of experience and corporate knowledge for the CONQUER Program.  The employee will work collaboratively with an Operations Manager on numerous recurring and emergent issues as it pertains to providing consistent support in the field for blast exposure event monitoring.
  • Key relationships include communications with civilian organizations, Department of Defense, Special Operations Forces, Conventional Forces, medical, legal, operations, training, and scheduling officers to coordinate program support and participation as directed. 

Minimum Education/Training Requirements: Bachelor's Degree preferred, or equivalent combination of education, training, and experience.

Minimum Experience:  2 - 4 years’ experience.

Physical Capabilities: Work is sometimes sedentary, performed in an office setting and sometimes active and outdoors. Travel from the worksite to regional military training facility locations (up to 25% of time). Incumbent must be able to lift and carry up to 35 lbs. for a short distance. 

Required Licenses, Clearance, Certification or Registration:  A Secret Security Clearance is required. Incumbent must be able to access DOD installations, physical and virtual work spaces.

Work Environment: Telework and travel to site. Work space is usually that of a typical office setting equipped with proper heat, light, and ventilation. On occasion work is performed in field conditions with austere temperatures and climates. Incumbent may also maintain and work from a home office in order to enhance job performance.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.