Research Assistant/BioRepository Shipping and Receiving Technician

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Updated: November 14, 2019
Job ID: 215245
Status: Full-Time
Regular/Temporary: Regular
Location: Rockville, MD, United States

Join the HJF Team!

HJF is seeking a Research Assistant/ BioRepositoryShipping and Receiving Technician to support the Diagnostics and Countermeasures Branch (DCB) located in Rockville, Maryland. HJF provides scientific, technical and programmatic support services to DCB.

The incumbent will join a dynamic Team of individuals in the Specimen Processing Laboratory and BioRepository (SPL/BioR) responsible for processing and archiving samples in support of IRB-approved clinical trials for emerging and infectious diseases for the Diagnostics and Countermeasures Branch (DCB), within the Military HIV Research Program (MHRP). He/She will also be responsible for facility supplies/materials inventory, receiving incoming shipments, verifying contents with purchasing information and storing materials as required. The Laboratory Technician and Shipping/Receiving Specialist will also work with the BioR Supervisor to properly accession incoming shipments for archival storage and accurately maintain the BioRepository’s freezer inventory within FreezerWorks and other specimen management systems as required. The incumbent will capture data, and oversee all the tasks in the BioR in strict accordance with Biobanking Best Practices, (NIH and ISBER), Standard Operating Procedures, Good Clinical Laboratory Practices (GCLP), and accrediting agencies as required. 


  1. Responsible for maintaining reagent and supplies inventories, placing and tracking orders, performing weekly reagent/materials inventories and accessioning incoming orders, reconciling and maintaining all related paperwork. Will work with the Laboratory Director and Laboratory Manager to properly track and manage supplies orders for budgeting purposes.
  2. Performs specimen processing (serum, plasma, PBMC, leukopak) in support of IRB-approved clinical trials as needed when the facility receives a high number of specimens for processing. 
  3. Properly accessions incoming specimen shipments for archival storage, performing 100% verification of specimens received with the shipping manifest. Works with the BioR Supervisor to maintain accurate specimen inventories in FreezerWorks for all incoming and outgoing specimens shipments. 
  4. Properly packages and ships samples to laboratories/collaborators as required per Internal Air Transportation Association (IATA) standards and 49 CFR.
  5. Performs routine daily, weekly, monthly, annual maintenance on laboratory equipment, and BioR inventory as required by SOPs.
  6. Works with the BioR Supervisor and BioR Technicians to maintain accurate freezer inventories and storage space by performing defragmentation of freezers when required.   
  7. Maintains and promotes a clean, safe work environment. Wears appropriate personal protective equipment as designated for laboratory and Bio-repository areas. 
  8. Responsible for performing assigned tasks in accordance with all applicable safety regulations and instructions.
  9. Complete other duties as assigned.

Required Knowledge, Skills, and Abilities: Familiarity with laboratory supplies and equipment preferred.  Ability to work in a fast-paced research environment; flexibility to handle a variety of tasks and shift priorities as necessary. Excellent organization and time management skills with strong interpersonal skills. Ability to effectively interact with local and international external collaborators in a culturally sensitive manner. Ability to work as an effective team member. Proficiency in standard Microsoft Office software (e.g. Word, Excel) required. 

Minimum Education/Training Requirements: Bachelor’s degree in Biology or related field.

Required Licenses, Certification or Registration:  None required, IATA certification will be a plus.

Minimum Experience: 0 - 2-year laboratory experience (research, clinical). Entry-level experience in clinical research. Experience with specimen management systems a plus. Previous experience shipping under IATA regulations a plus, training will be provided.

Physical Capabilities: Job performance requires ability to move around and between several laboratory areas. The individual must be able to work in a laminar flow hood for handling of infectious agents and flow cytometry applications. Fine motor coordination in manipulation of laboratory materials is essential. The individual must be able to stand and/or sit for lengthy periods to include, but not limited to, processing of specimens, operation of instrumentation, and data analysis at a computer terminal.  

Work Environment:  Laboratory and Biorepository. The incumbent will handle biospecimens, bio-hazardous materials, and potentially infectious human specimens to include, but not limited to, HIV, Hepatitis B, Hepatitis C, Herpes, HTLV, syphilis infected material. 

Work Schedule: Monday - Friday

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.