Proposal Manager

Updated: August 6, 2019
Job ID: 215138
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Proposal Manager to support the Business Development Department located at the HJF Home Office in Bethesda, Maryland. 

Under the general direction of the Director, Corporate Initiatives, serves as a proposal manager in support of HJF-identified competitively awarded opportunities (including contracts and cooperative and assistance agreements) offered by the Department of Defense (DoD) and other federal agencies and civilian organizations in furtherance of military research related objectives.


  1. Coordinate the development, review and submission of HJF initiated proposals in response to solicitations for funding by ensuring compliance with sponsor, performance site and HJF policies and facilitating information flow among program members (e.g., onsite and offsite program mangers), scientific directors, principal investigators, other business units and executive level managers inside and outside HJF before, during and after proposal preparation process.
  2. Guide proposal/technical writers and subject matter experts (SMEs) by helping them incorporate win themes, discriminators and win strategies into final proposal products and providing guidance to proposal team members on proposal methodologies.
  3. Guide proposal writers/SMEs and other team members in developing compliant proposals by collecting and editing sections after each review from the executive team, maintaining version control, creating and maintaining folders for frequently used proposal sections, creating and maintaining proposal library, reviewing and editing entire proposal for compliance, format and overall presentation and searching online for RFP postings/amendments etc. (e.g., through
  4. Initiate and lead all proposal meetings including kickoff, color review teams, lessons learned and debriefs.
  5. Oversee all administrative functions in support of the final proposal production by completing covers, binders and layouts, submitting proposals as required (e.g., electronically, via hand-delivery to local federal agencies and/or by delivery service to out of area sponsors).

Required Knowledge, Skills and Abilities: Understanding of federal government procurement, solicitation processes, and compliant proposal production. Excellent communication and organizational skills and ability to manage multiple simultaneous proposal efforts.

Minimum Education: Bachelor’s degree in Journalism, Business Administration or a related discipline required. Experience with Federal procurement and proposal development can offset education requirements. 

Minimum Experience/ Training Requirements: 3 – 5 years of related experience. 

Work Environment: Office. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.