Meetings Coordinator, Public-Private Partnerships

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Updated: August 22, 2019
Job ID: 215078
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking Meetings Coordinator, Public-Private Partnerships to support the Strategic Initiatives Department located at the HJF Home Office in Bethesda, Maryland. 

Under the direction of the Director, Public-Private Partnerships, the incumbent will assist with HJF's event management services, to include internal and external events, in collaboration with other departments as necessary to bolster HJF's event management business; assist with aspects of HJF's Heroes of Military Medicine Awards Dinner (HMM); manage administrative meeting responsibilities; and assist with fundraising as appropriate.


  1. Assist with the execution of HJF internal and external events to include but not limited to existing event portfolio, HMM, and HJF booth facilitation and logistics management to include attendance as required. Travel as needed.
  2. Coordinate all administrative meeting responsibilities associated with meetings management and grant solicitation.
  3. Assist Public-Private Partnerships teammates with the development, creation, management, and marketing of HJF event management services package to increase HJF's event management for hire business.
  4. Create and manage necessary documentation to facilitate successful events (e.g., budgets, timelines, agendas, attendee lists, briefing books, Requests for Proposals, proposals, reporting requirements, etc.).
  5. Assist with other public-private initiatives in furtherance of HJF's mission.

Required Knowledge, Skills and Abilities: Success in executing timelines & meeting deadlines. Proven history with multi-tasking. Strong communication skills (written & oral). Experience in funds solicitation & event planning. Excellent customer service skills. Event experience. 

Minimum Education/Training Requirements:  Associates degree required; Bachelor’s preferred.

Minimum Experience:  2 - 4 years related experience in the meeting industry.

Work Environment: Office setting with occasional travel.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.