Administrative Assistant, Temporary (Infectious Disease Clinical Research Program)

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Updated: May 22, 2019
Job ID: 214822
Status: Full-Time
Regular/Temporary: Temporary
Location: Portsmouth, VA, United States

Join the HJF Team!

HJF is seeking a temporary Administrative Assistant to support the Infectious Disease Clinical Research Program (IDCRP) located at the Naval Medical Center Portsmouth in Portsmouth, Virginia. HJF provides scientific, technical and programmatic support services to IDCRP. This is a full time 40 hours/week position, temporary for about 4 months with the possibility to extend past that and/or grow into a hire within HJF.


  1. The incumbent will organize several hundred research files and documents and scan into storage drive.  
  2. Put together boxes and organize files to be moved off-site and label each box accordingly.
  3. Update inventory excel spreadsheet(s).
  4. Perform quality checks of other staff assisting with project.
  5. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities: Ability to work both independently and as part of a team. Practical experience reading excel spreadsheets. Demonstrate excellent organizational skills and attention to detail. Possess critical thinking skills. Ability to lift heavy boxes up to 25 lbs. Ability to sit or stand for extended periods of time.

Minimum Education: Associate's degree required.

Minimum Experience:  0 - 2 year’s office experience.

Work Environment: Office environment.

Hours: This position is 40 hours a week, Monday – Friday, 8:00 am – 4:00 pm.

Background: US Citizenship required. Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.