Program Manager I

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Updated: June 7, 2019
Job ID: 214782
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Program Manager to support the Consortium of Health and Military Performance (CHAMP) in the Department of the Military and Emergency Medicine (MEM) at the Uniformed Services University of the Health Sciences under the supervision of the CHAMP Chief Financial Officer. This position will be located on Rockledge Drive in Bethesda, Maryland. HJF provides scientific, technical and programmatic support services to CHAMP/MEM.

The incumbent will be responsible for providing administrative oversight in order to maximize the effective use of project resources. Specific areas include: budget and accounting; monitoring subcontract and subaward deliverables; space management; assist in personnel management; and oversee overall purchasing. Works on problems of moderate scope and exercise judgment within defined procedures and policies.  


  1. Function as liaison between USU Principal Investigator (PI), USU research administration and HJF staff to support pre-award proposal submission and post-award financial management of grants, contracts and cooperative agreements.
  2. Manage proposal preparation and budget development in various electronic systems in compliance with sponsor guidelines.
  3. Provide financial administration and oversight of project budgets: monitor expenditures, forecast available balances, reconcile charges, clear encumbrances, and educate PIs regarding allowable costs under federal guidelines.
  4. Handle procurement and invoice approval on individual projects; assist with establishing and monitoring subawards and vendor contracts; administer and budget travel for Pis; coordinate research compliance and regulatory approval.
  5. Personnel management; monitor personnel projections, coordinate recruitment, promotion and evaluation activities, and oversee timesheet approval and payroll reconciliation.
  6. Initiate and coordinate submission of annual and final progress reports to federal funding agencies.
  7. Coordinate the preparation of requests for contract actions and proposals.
  8. Reviews space utilization within the Programs and make recommendations accordingly.
  9. Assists with the development and formulation of Fiscal Year budget requests.
  10. Facilitates information flow between program members, scientific directors, and the Foundation.
  11. Review travel documentation.
  12. Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests.
  13. Performs other duties as needed.

Required Knowledge, Skills, and Abilities:  Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently; ability to use sound judgement in solving problems; ability to coordinate many complex systems and programs at the same time; excellent communication and interpersonal skills

Minimum Education:  Bachelor's degree.

Minimum Experience:  2 to 4 years related experience in scientific program, project or program management.

Supervisory Responsibilities/Controls:  Under the supervision of CHAMP Chief Financial Officer.

Work Environment:  Office and laboratory setting.

Background: Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.