Subcontracts Administrator II

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Updated: April 30, 2019
Job ID: 214661
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Subcontracts Administrator II (SCAII) to support the International Contracting Department located at the HJF Home Office in Bethesda, Maryland. 

SCA II provides procurement and sub-agreement administration in support of grants, cooperative agreements and internal purchases. SCA II works under supervision and guidance of subcontracts manager. Knowledge of drafting and negotiating subcontract agreements is a plus. Functions as liaison between Principal Investigator/Program Manager, sub-recipients and subcontractors. Judgment, initiative, and resourcefulness are required in making decisions in all areas of the job. 


  1. Works with the Program Managers and Principal Investigators to identify, solicit and evaluate contractors and sub-recipients in support of Grants and Cooperative Agreements.
  2. Drafts and issues RFPs and RFQs as necessary to obtain competition to ensure that Federal requirements are met.  Reviews, edits and/or assist with statements of work.  
  3. Perform price/cost analysis; maintains documentation in accordance with HJF’s policies and procedures and federal regulations.  
  4. Drafts and negotiates Subcontracts, Subawards, Purchase Orders, Purchase Agreements, and modifications in compliance with Government Regulations and HJF’s policies and procedures. 
  5. Maintains organized, well-documented audit ready and compliant electronic files, including entry into Government reporting systems, i.e. FFATA.
  6. Monitors subcontractor performance, including progress, invoices, and subcontract deliverables through closeout of subawards/subcontracts. 
  7. May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities: Working knowledge of subcontracts, subawards and purchasing from inception through closeout. Working knowledge of  the Uniform Guidance. Ability to manage multi task simultaneously, to meet deadlines, and to manage and interact well with team members and customers. Knowledge of Microsoft Office.

Minimum Education: Bachelor’s degree in business or related field required.  

Minimum Experience/Training Requirements: 3 – 5 years of relevant experience. 

Work Environment: Office

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.