Clinical Research Assistant II

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Updated: July 23, 2019
Job ID: 214635
Status: Full-Time
Regular/Temporary: Regular
Location: Fort Belvoir, VA, United States

Join the HJF Team!

HJF is seeking a Clinical Research Assistant II to support the Center for Neuroscience and Regenerative Medicine (CNRM), located at Fort Belvoir Community Hospital (FBCH), Ft. Belvoir, Virginia and the Administrative Office in Rockville, MD. HJF provides scientific, technical and programmatic support services to CNRM. 

The research assistant responsibilities include; participant recruitment and screening, completion protocol assessments, data entry, and participant registry tracking.


  1. Assist with participant recruitment, screening and scheduling of study visits under the direction of the site Principal Investigator.
  2. Schedules subjects for testing and other appointments, escorting participants as necessary.
  3. Administers and scores neuropsychological tests on research subjects.
  4. Administers clinical assessments/standardized intake instruments and follow-up measures both in person and telephonically.
  5. Scores approved research instruments.
  6. Enters data into web-based and locally administered databases.
  7. Maintains research project records in compliance with study and IRB requirements.
  8. Maintains a close liaison with other staff on the research team to include the PI, Coordinator, and CNRM Project Manager.
  9. Serves as a resource for the research participants.  Facilitates scheduling, follow-up, and reminders for research subjects.
  10. If necessary, facilitates travel arrangements for research subjects.
  11. Creates and maintains whatever paper and/or electronic systems that may be necessary in order to accomplish these tasks (e.g. spreadsheets with contact information).
  12. Accurately collects and processes all study related data.
  13. Assess research participants for eligibility and interest in active supported clinical trials, and make referrals to corresponding study staff.
  14. Works with the Principal Investigator and senior CNRM leadership to establish, obtain and maintain all necessary approvals for CNRM’s national on-line registry of interested research participants, establishes liaisons with regional and national military treatment facilities to ensure awareness of the registry, and coordinates the consent, data capture and/or entry, and potential referral to supported studies, of interested research participants. 
  15. Provides administrative support to include receiving incoming telephone calls, answering questions as appropriate, determining when calls should be diverted, maintaining a calendar of data collection and scheduling appointments.
  16. Search the medical literature, lay media, and on-line sources for TBI- and PTSD-related articles and stories; draft summaries describing the stories in lay terms, and post links of social media outlets such as Facebook, Twitter, and Instagram. 
  17. Performs other research-related activities such as: (a) database management, (b) literature searches, (c) medical chart reviews, (d) conference presentation preparation, (e) IRB application preparation, (f) grant application preparation, (g) manuscript preparation, (h) various administrative duties relating to subject participation, and (i) preparation of research documents.
  18. Maintains testing supplies and equipment inventory, reordering new materials as required.
  19. Provides administrative support when needed.
  20. Assist PI and Coordinator with development of recruitment plan, conduct clinic recruitment visits at FBCH, and attend events as needed.
  21. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities: Knowledge of organizational policies and procedures essential; knowledge of relevant scientific principles and procedures; ability to establish and track timelines and milestones; detail oriented; experience with electronic literature search databases, Endnote, Excel, SPSS, Acrobat, and Power Point; sound administrative skills, excellent communication and interpersonal skills; ability to work independently; ability to use sound judgment in solving problems.

Minimum Education/Training Requirements: Bachelor's degree in science, psychology, nursing, or related field. A Master's degree is preferred, but not required.  Applicants must have some education, training, and/or experience in neurocognitive test administration.

Minimum Experience: At least 2 - 4 years related experience in research and neurocognitive test administration. Previous experience working in a military setting is an asset, but not required.

Physical Capabilities: Walking, including escorting subjects, standing, bending, and carrying light items. May encounter or work with patients who are confused, agitated, or abusive.

Work Environment: Office or clinical/hospital environment.

Background: US Citizenship required; eligibility to obtain and hold Department of Defense issued Secret Clearance.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.