Administrative Assistant

This job posting is no longer active

Updated: February 14, 2019
Job ID: 214578
Status: Part-Time
Regular/Temporary: Temporary
Location: Rockville, MD, United States

Join the HJF Team!

The Henry M. Jackson Foundation (HJF) is seeking a temporary intermittent (16-20 hours a week) Administrative Assistant to support the Center for Deployment Psychology (CDP) activities in Rockville, Maryland for 3-4 months. HJF provides scientific, technical and programmatic support services CDP.

CDP has the mission to train military and civilian behavioral health providers to provide high quality deployment-related behavioral health services to military personnel and their families. The incumbent will be primarily responsible for managing the development, delivery and evaluation of a range of training programs delivered through various distance learning tools.   

Telework is not available for this position.  


  1. Drafts routine electronic and written correspondence between CDP staff and Uniformed Services University of the Health Sciences’ (USU) officials related to processing required documents for the creation of USU accounts and IDs.
  2. Tracks and communicates with CDP staff regarding status of USU onboarding processes and required next steps.
  3. Assists CDP executives with responding to requests for information regarding the   USU/HJF IT migration.
  4. Assists CDP executives with fixed asset tracking and disbursement of equipment.
  5. Assists CDP executives with organizing office space.
  6. Performs other duties of similar scope and nature as assigned.

Required Knowledge, Skills and Abilities: Excellent communication skills including the ability to communicate effectively with a diverse group of people; excellent organizational, clerical and administrative skills; must have knowledge of proper grammar, punctuation, spelling, etc. and be adept at using electronic forms of communication.  Must be able to travel between CDP Headquarters and USU (4301 Jones Bridge Rd, Bethesda, MD) with some frequency.  

Minimum Education/Training Requirements: Associates degree 

Minimum Experience: 1-3 years experience

Physical Capabilities: Walking, standing, lifting and carrying up to 25 lbs. and sitting.

Work Environment: Office setting and traveling by car or public transportation

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.