Program Manager II

Updated: March 25, 2019
Job ID: 214526
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Program Manager II to support the Uniformed Services University (USU) Operations Department located at Corporate Headquarters and at USU in Bethesda, MD. HJF provides scientific, technical and programmatic support services to USU.

The Program Manager II will support a Memorandum of Agreement under which HJF provides personnel and other support to USU’s administrative and infrastructure departments for the purpose of enhancing the activities of USU in education, research, and technological applications of knowledge. The incumbent will coordinate, monitor, and supervise HJF personnel assigned to Information & Education Technology and the Office of the Chief Information Officer, as well as other administrative and infrastructure departments as assigned. 

Incumbent will be responsible for providing administrative oversight in order to maximize the effective use of University resources. Specific areas include: personnel management, budget and accounting, overall management, contracts, and purchasing. Works on problems of moderate scope and exercise judgment within defined procedures and policies. Incumbent should be highly motivated with great attention to detail and the ability to speak professionally to key leaders. 

The incumbent will work at USU with multiple departments, under the supervision of the Senior Program Manager responsible for administering the Memorandum of Agreement.

Responsibilities: 

  1. Personnel Management: Manages and supervises HJF personnel within assigned administrative and infrastructure departments supporting various USU activities. Responsible for understanding HJF policies, how they impact HJF employees, and disseminating guidance to USU department supervisors/directors with HJF personnel. Serves as key resource for HJF personnel. Responsible for HJF employee problems/issues and works to resolve those issues. Enacts performance evaluations, promotions, and disciplinary actions. Oversees timesheet approval, work schedules, training requirements and payroll reconciliation for assigned personnel. Assist HJF personnel with travel and training requests as needed. Directs, coordinates, and conducts personnel actions and furnishes guidance and assistance as needed. Provides leadership, supervision and mentorship to assigned personnel supporting USU.
  2. Recruiting/Hiring: Oversees recruitment and hiring actions. Works closely with USU supervisors and/or directors to determine position requirements that support department objectives. Coordinates all phases of the hiring process to include: opening positions, screening resumes to identify qualified candidates, distributing resumes to department supervisors and/or directors, facilitating interviews, and overseeing new hire onboarding.
  3. Administration Coordination: Facilitates information flow between program members, department supervisors and directors, and HJF HQ staff. Coordinates the decision-making process between all program participants, working with USU department directors to ensure operational objectives are being met. Maintains and disseminates policies to assigned staff and department supervisors and directors. Demonstrates diplomacy when interacting with all internal and external stakeholders. 
  4. Operational Management: Under supervision by the Senior Program Manager, ensures full compliance with all requirements, schedules, and provisions outlined in the Memorandum of Agreement. Develops, maintains, and refines standard operating procedures to increase efficiency, productivity, and make overall improvements to award management. Assists with the development of quarterly and annual reports and coordinates submission to USU leadership. Maintains and updates database to track all hiring actions, supply orders, and travel and training requests. 
  5. Financial Management: Ensures appropriate financial administration and budget management. Prepares and analyzes budget reports, forecasts department balances, reconciles monthly expenditures, manages procurement and invoice approval, and determines allowability and allocability of charges. Assists with the development of fiscal year budget requests.
  6. Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests.
  7. Prepares ad hoc reports as assigned.
  8. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities: Excellent communication and interpersonal skills needed to work as part of a team in a fast-paced and deadline-driven environment. Organized, self-motivated and detail oriented. Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently; ability to use sound judgement in solving problems; ability to coordinate many complex systems and programs at the same time.

Minimum Education/Training Requirements:  Bachelor's degree

Minimum Experience: 4 to 6 years related experience in scientific project or program management
Supervisory Responsibilities/Controls:  Administrative supervision of HJF staff within assigned USU departments

Work Environment: Office and University Environment. It is expected that the incumbent will work 3 days from HJF HQ and 2 days per week at USU.  

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
 

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