Medical Research Assistant (Part-time)

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Updated: February 14, 2019
Job ID: 214243
Status: Part-Time
Regular/Temporary: Regular
Location: Okinawa, Japan

Join the HJF Team!

HJF is seeking a Medical Research Assistant (Part-time) to support the Operational Infectious Diseases Department located at the Naval Hospital in Okinawa, Japan. HJF provides scientific, technical and programmatic support services to the Operational Infectious Diseases Department.

The incumbent will provide routine and non-routine research support for the Operational Infectious Diseases directorate; exercises independent judgment in the resolution of site specific problems; executes data and specimen collection, data management, and coordinates documents and shipments.


  1. Serves as the representative for the Naval Health Research center at their assigned military treatment facility. This includes the ability to interact with military staff, doctors, and other professionals and build professional and trusting relationships as related to study protocols.
  2. Initiate and promote febrile respiratory illness (FRI) surveillance in the hospital, on ships, military training facilities, and in deployed troops.
  3. Collect nasal swabs, nasopharyngeal swabs, nasal washes, throat swabs, buccal swabs, or blood specimens as directed.
  4. Trains shipboard personnel to identify potential subjects who meet the case definition for FRI and to obtain appropriate specimens.
  5. Monitors the medical clinic to identify subjects who meet the case definition for ongoing studies.
  6. Obtains informed consent from study participants.
  7. Completes a short data sheet for each specimen.
  8. Obtains (nasal/oral/nasopharyngeal/nasal washes/throat/buccal/blood specimens) swabs or other appropriate specimens from subjects.
  9. Label and store specimens according to proper standard operating procedures.  Complete study paperwork with legible handwriting.
  10. Provides daily and weekly reporting of surveillance data.
  11. May use new pharmaceutical devices to test specimens for clinical trials.
  12. Responsible for knowing the proper international shipping procedures of diagnostic specimens.
  13. Reads, understands and follows all SOPs and study protocols. 
  14. Maintains level of supplies and orders when necessary.
  15. Performs administrative duties to include, but not limited to, copying, labeling, and filing.
  16. Performs and/or assist in the coordination of maintenance on equipment.
  17. Contributes to the team effort by accomplishing related duties as needed.

Required Knowledge, Skills, and Abilities:

  1. Advanced knowledge of respiratory disease definitions.

  2. Skill in use of word processing, spreadsheet, graphic, email, and database software.

  3. Ability to follow a standard operating procedure.

  4. Ability to plan and prioritize work.

  5. Ability to distinguish colors.

  6. Ability to make a presentation (informed consent) to individuals and groups.

  7. Ability to be a self-starter and work independently.

  8. Ability to interface with investigators, research staff, and study participants.

  9. Ability to travel to ships and other clinics.

  10. Knowledge of basic laboratory, and safety procedures.

  11. Ability to perform continuous and sometimes long periods of repetitive work.

  12. Skill in use of aseptic techniques.

Minimum Education/Training Requirements: This position requires the equivalent of a college degree with 0-2 years related experience.

Physical Capabilities: Must be able to read reports, labels and use computer, must be able to hear well enough to communicate with coworkers, standing, walking, sitting and must be able to write, type, and use phone system.  Candidate may be required to wear a face mask while interacting with patients and/or specimens and must be able to pass a respirator fit test.  In order for the face mask to effectively protect the user, facial hair must be clean shaven.  Candidate is required to pass annual screening for Tuberculosis.

Work Environment: Office/clinical working conditions in a military setting. Handle hazardous materials. Possible exposure to infection from disease-bearing specimens; regularly exposed to the risk of blood-borne diseases; must comply with applicable safety procedures.

Security Clearance: It is a condition of employment with the Naval Health Research Center that you undergo a favorable National Agency Check with Local Agency and Credit Checks (NACLC) investigation which will include being fingerprinted. If a favorable NACLC is not received, your employment with the Foundation would terminate.

Background: Must meet Status of Forces Agreement (SOFA) requirements; US Citizenship required; eligibility to obtain and hold Department of Defense issued Secret Clearance.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.