Project Support Assistant (Regenerative Medicine)

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Updated: June 12, 2019
Job ID: 214226
Status: Full-Time
Regular/Temporary: Regular
Location: Silver Spring, MD, United States

Join the HJF Team!

HJF is seeking a Project Support Assistant for the Regenerative Medicine Department located at the Naval Medical Research Center (NMRC) in Silver Spring, Maryland. HJF provides scientific, technical and programmatic support services to the Regenerative Medicine Department. US citizenship is required for this position.

It is important that the applicant is efficient, accurate, and timely; with attention to detail a must. This person will directly support the Department Head, Scientific Director and Program Manager in day-to-day operations and will exercise good judgment in resolving problems.  All actions must be approved by the direct supervisor.  This is a challenging opportunity with an exciting research program focused on combat related injuries related to Blast injuries in the battlefield and the regeneration and repair of those wounds.


  1. Typing of handwritten and draft documents such as correspondence, memos, grants, contracts, and related materials.
  2. Receives/screens telephone calls and visitors and route same to appropriate staff members.
  3. Establishes and maintains office files.
  4. Sorts incoming mail and distributes appropriately.
  5. Maintains activity calendar for staff.
  6. Assist in management of Department funds, both incoming and outgoing.  Will produce a database with these funds and their associations.
  7. Assist with incoming and outgoing abstracts and publications, their routing and database input.
  8. Assist with filing and recordkeeping for all aspects of the Department.
  9. Assists in compliance of protocol files with other supporting agencies and keeps current Department files.
  10.  Assists in the processing of HJF employee travel and reimbursements.
  11. Assist with contract oversight, payment and funding
  12. Other duties as assigned.

Required Knowledge, Skills, and Abilities:  Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication skills; ability to use Microsoft Excel and WORD programs; ability to handle multiple tasks; good interpersonal skills

Minimum Education/Training Requirements:  High school required; associates or bachelor's preferred.

Minimum Experience:  None. Prefer someone with administrative skills, typing/computer skills, and knowledge of Excel, but will train.

Physical Capabilities: requires sitting for extended periods of time

Work Environment:  Office environment

Background: US Citizenship required. Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background to start; eligibility to obtain a Secret Clearance in the future.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.