Program Manager

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Updated: September 14, 2018
Job ID: 214198
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Program Manager to provide research support management to Uniformed Services University (USU) Departments in Bethesda, MD. HJF provides scientific, technical and programmatic support services to USU.

The Department Program Managers provide project management, administrative coordination and financial management of HJF funds in the USU Departments. The Department Program Managers support cradle-to-grave administration of award funds including coordination of proposal submission, financial and administrative management of faculty projects (including management of budget and expenses related to personnel, travel, and purchasing equipment and supplies, vendor subcontracts, as well as oversight of subawards and regulatory compliance), coordination of financial performance analysis and reporting, personnel management, and oversight of project closeout. 

Incumbent will be responsible for providing administrative project oversight in order to maximize the effective use of project resources. Specific areas include:  budget and accounting, space management, personnel management, overall management, contracts, and purchasing.  Works on abstract problems and identifies and evaluates fundamental problems for major functional areas through assessment of intangible variables.

The incumbent will work in USU department(s) under the general supervision of a senior department Program Manager.


  1. Award Management. Manages a portfolio of awards serving as Award, Project and/or Task Manager on several HJF assistance agreements and contracts performed at USU that require management and oversight.  Manages and monitors subawards and vendor contracts. Assures full compliance with all award requirements, schedules, and provisions. Coordinates the submission of annual and final progress reports to federal funding agencies. Provides advice on manpower utilization, work-flow, and operational procedures to increase efficiency, productivity, and make overall improvements for the projects.
  2. Administrative Coordination. Facilitates information flow as a liaison between USU (Department Chairs, Principal Investigators, and Research Administration) and the HJF HQ staff supporting pre- and post-award administration of assistance agreements and contracts. Administers program travel, coordinates research compliance and facilitates regulatory (IRB and IACUC) process for investigators.
  3. Financial Management. Ensures appropriate financial administration and budget management. Prepares and analyzes budget reports, forecasts award balances, monitors expenditures, reconciles charges, clears encumbrances, manages procurement and invoice approval, and determines allowability and allocability of charges.
  4. Personnel Management. Provides administrative supervision to direct charge HJF staff on managed awards. Responsible for understanding HJF Policies, how they impact HJF employees, and how to provide the technical supervisors guidance in supervision of HJF staff. Coordinates and conducts personnel management on projects; monitors personnel projections, coordinates recruitment, hiring actions, promotion and evaluation activities, and oversees timesheet approval and payroll reconciliation. 
  5. Proposal Development. Oversees and manages proposal preparation and budget development for various USU department(s) in compliance with sponsor, USU, and HJF guidelines and timelines.
  6. Performs other duties as assigned and required.

Required Knowledge, Skills, and Abilities:  Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently; ability to use sound judgment in solving problems; ability to coordinate many complex systems and programs at the same time; excellent communication and interpersonal skills. Basic understanding of uniform guidance and its appropriate application.

Minimum Education/Training Requirements:  Bachelor's degree

Minimum Experience:  2 to 4 years related experience in scientific project or program management

Supervisory Responsibilities/Controls:  Administrative supervision of award support staff.

Work Environment:  University setting to include office and laboratory space

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.