Research Coordinator

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Updated: July 7, 2018
Job ID: 214103
Status: Full-Time
Regular/Temporary: Regular
Location: Rockville, MD, United States

Join the HJF Team!

HJF is seeking Research Coordinator to support the Center for Neuroscience and Regenerative Medicine (CNRM), located in Bethesda / Rockville MD. HJF provides scientific, technical and programmatic support services to the CNRM.

The CNRM was established as a collaborative intramural federal program involving the U.S. Department of Defense and the National Institutes of Health, developed to bring together the expertise of clinicians and scientists across disciplines to catalyze innovative approaches to traumatic brain injury (TBI) research. Diverse study protocols include observational and interventional studies collecting imaging data, psychological and neurocognitive assessments, biomarkers, and genetic data. This interdisciplinary position offers excellent potential for research collaboration.

The incumbent is responsible for overseeing research protocol activities, including cognitive behavioral therapy studies, in collaboration with other scientific and technical staff. Under the supervision of the Principal Investigator, the candidate’s responsibilities include the coordination of clinical study participation, data collection, and assuring that accurate study documentation is maintained and complies with all governing regulations.


  1. Coordinate the operating procedures related to the conduct of Center for Neuroscience and Regenerative Medicine (CNRM) clinical trials, including but not limited to, cognitive behavioral therapy studies in the military population (i.e. informed consent procedures, visit coordination, completion of study follow up visits, data collection, data verification, study monitoring, and regulatory reporting).
  2. Schedules, screens, consent, and facilitate follow-up assessment reminders and scheduling for patients.
  3. Maintenance and updating of subject files.
  4. Responsible for reporting all adverse events and protocol violations to the study Principal Investigator.
  5. Maintains a close liaison with other staff on the research and clinical teams.
  6. Facilitates and participates in all recruitment strategies
  7. Conducts interviews for clinical and research subjects and administers self-report questionnaires in person.  
  8. Maintains clinical and research databases and logs in records in compliance with study, IRB, and organizational requirements, ensures that paperwork is properly stored/maintained according to regulations.
  9. Accurately collects and processes all study related data.  Assists with data entry, data coding, data analysis, QA/QC, and other study-related administrative procedures.
  10. Performs literature searches using PubMed, PsychInfo, or other databases, and maintains Endnote library.
  11. Assists with conference presentation preparations, manuscript preparation, IRB application preparation and submission, grant application preparation, and document submissions.
  12. Assists with the preparation and review of new protocols as needed.
  13. Successfully complete and maintain all WRNMMC and contractor required training and security clearance.
  14. Coordinates weekly meetings between clinical and research protocol staff members and providers.
  15. Communicates with clinical and research staff members regarding clinical and research subject participation.
  16. Represents research protocols at research meetings and events.
  17. Prepares monthly and quarterly reports for clinical activities and research protocol progress.
  18. Works individually and collaboratively with other Center staff.
  19. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities: Knowledge of organizational policies and procedures.  Knowledge of relevant scientific principles and procedures; experience with electronic literature search databases.  Skill in using computers and relevant software, including electronic clinical data capture system, SPSS and/or SAS, Excel, Endnote, Adobe, Excel, and PowerPoint.  Excellent communication and interpersonal skills as well as the ability to work independently.  Interpersonal skills required to work successfully and professionally within multi-disciplinary teams and with participants.  Ability to develop rapport with participants over the telephone and in person.  Ability to use sound judgment in solving problems. Well-organized; ability to follow detailed instructions; ability to handle multiple tasks; ability to meet deadlines of projects; ability to facilitate communication among supervisors, peers, and supervisees.

Minimum Education/Training Requirements: Bachelor’s Degree in related field; nursing, psychology, public health, or neuroscience.

Minimum Experience:  2 to 4 years clinical research experience to include informed consent processes.

Physical Capabilities:  Long periods of sitting, conducting study visits, and data entry.

Background: Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.