Administrative Assistant (Undersea Medicine)

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Updated: June 16, 2018
Job ID: 213894
Status: Full-Time
Regular/Temporary: Regular
Location: Silver Spring, MD, United States

Join the HJF Team!

HJF is seeking an Administrative Assistant to support the Operational & Undersea Medicine Directorate located at the Naval Medical Research Center in Silver Spring, M.D.  The ideal candidate will be responsible for Directorate administration duties serving as POC for clinical investigators and researchers. This is a challenging opportunity with an exciting research program focused on combat-related injuries related to Undersea, Regenerative, Neurotrauma and blast injuries in the battlefield.


  • Performs the Muster for the Directorate military personnel and reports it to the Command Administrative office
  • Creates, organizes and maintains abstract/publication files for the Directorate utilizing the existing spreadsheets and creates the Command report for submission following past submissions.
  • Maintains Director’s calendar.
  • Format Letters of Support and other correspondence for Command serialization.
  • Keeps an up-to-date Phone Directory for the Directorate and submits it monthly to the Command.
  • Keeps an up-to-date fire drill roster and assists with attendance during a fire drill with assistance from other Administrative staff.
  • First line editing of all abstracts and publications.
  • Assists Henry Jackson Foundation (HJF) orders, tracks and receives supplies.
  • Maintains and orders supplies for the Directorate office.
  • Assists with Directorate equipment inventory.
  • Maintains and updates databases and spreadsheets as needed.
  • Work is moderately complex in nature and judgement is required in resolving problems.
  • Works closely with Directorate staff.
  • Other duties as needed.


  • Associate’s degree required; Bachelor’s degree preferred.
  • 0 to 2 years office experience required
  • Excellent writing and communication skills.
  • Highly organized and detail oriented and attention to detail is essential.

Work Environment: Office environment

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.