Administrative Assistant II

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Updated: May 1, 2018
Job ID: 213849
Status: Part-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking an Administrative Assistant to support the NeuroTactical Research Program (NTRP) in the Department of Neurology at the Uniformed Services University. Performs a wide range of administrative and clerical duties for a department or department manager.  Work assignments are extremely complex in nature and considerable judgment and independent action are required.



  • Answers phones and takes and delivers messages.  Provides information and answers questions to callers as needed and appropriate. 
  • Maintains and updates NTRP’s project management website. 
  • Tracks inventory of supplies and equipment.
  • Maintains NTRP’s briefing and gauge deployment schedules and makes arrangements for meetings as necessary. 
  • Initiates and determines the need for NTRP projects; organizes and completes the projects.
  • Performs typing assignments and proofreads all work.  Completes correspondence on behalf of the NTRP.  Creates, maintains and updates databases and spreadsheets as needed.
  • Arranges travel for NTRP personnel in coordination with program manager. 
  • Completes travel authorizations and expense reports.
  • Operates automated office equipment as needed.
  • Provides administrative support for credit card reconciliations and purchasing.
  • Provides and maintains department office supplies.
  • Performs other duties as assigned.


Required Knowledge, Skills, and Abilities:  Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication skills; ability to type at least 60 wpm, operate a word processor or computer, and effectively communicate with a diverse group of people.

Minimum Education/Training Requirements:  Associate's degree.

Minimum Experience:  4-6 plus years office experience.

Travel:  10-20% travel to USUHS and to local deployment sites.

Work Environment:  Home office environment.  This is a telework position.  Laptop with docking station, mouse, keyboard, and monitor as well as cellular telephone will be provided.   


HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.