Manager, International Financial Controls and Reporting

Updated: June 29, 2018
Job ID: 214107
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Manager, International Financial Controls and Reporting for the Finance Department located at Corporate Headquarters in Bethesda, Maryland.

The Manager, International Financial Controls and Reporting oversees and maintains the accounting, internal controls and financial reporting adherence to internal policies and statutory requirements of the Henry M. Jackson Foundation’s overseas subsidiaries: HJF Medical Research International (HJFMRI) and Medical Research International LTD/GTE (HJFMRI/LTD). This includes, but is not limited to managing the internal controls and financial compliance functions of overseas accounting operations. The position reports to the HJF Director of International Accounting.

 

Responsibilities:

  1. Serve as HJF International Accounting primary point of contact for international audit and statutory reporting functions.
  2. Lead the development, implementation and maintenance of HJFMRI international financial compliance and monitoring guidelines.
  3. Evaluate internal control issues affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control issues.
  4. Work with the Internal Audit group to prepare and provide periodic reports on internal audit reviews of internal controls, including summaries of observations, findings and recommendations impacting HJFMRI control environment for international operations.
  5. Develop a training program and conduct trainings to HJFMRI program and support staff and implementing partner organizations, including training on fraud risk, prevention and detection, internal controls and process improvements.
  6. Reinforce effective utilization of HJFMRI’s core accounting, procurement and other business systems to ensure transparency and accountability in reporting workflows, internal controls and compliance.
  7. Provide analytical support to external audit matters, included in-country statutory and financial audits, HJFMRI HQ annual audit, DCAA audit, local government audits, compliance reviews and other inquiries.
  8. Review the documentation and recording of financial transactions by the overseas operations to ensure compliance with the standards established by HJF.
  9. Complete tax and other Government forms required by overseas locations. Assist the site with preparation for annual audits conducted by HJFMRI’s external auditors.
  10. Source, select and manage engagements with professional firms engaged to review or audit the overseas financial operations.
  11. Monitor and ensure internal controls compliance associated with monthly and year-end closings of the HJFMRI financial accounting system with HJF.
  12. Prepare quarterly and year-end financial statements and related analysis in accordance with generally accepted accounting principles (GAAP), and local requirements where applicable.
  13. Review and monitor bank reconciliations and other general ledger account reconciliations completed by overseas administrative staff.
  14. Serve as liaison between HJFMRI and various departments within HQ (Compliance, Finance, Budgeting, Disbursements, General Accounting, AR, Contracting and others) on all audit and internal controls related matters.
  15. Keep abreast of HJF and HJFMRI international accounting processes and financial reporting between international sites and HQ.
  16. Other duties as assigned by supervisor or as otherwise required to successfully manage HJFMRI’s operations.

Required Knowledge, Skills, and Abilities: Knowledge of US Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS) is required; Knowledge of federal grants and contracts regulations and applicable OMB Circulars is required; General ledger and subsidiary schedule preparation skills are required; Microsoft Excel, Word, and overall PC knowledge is required; Must have experience in working with NGOs and large multi-country donor-funded projects; Work experience within a medical research setting is preferred; Must be able to travel to HJF and HJFMRI international sites (primarily Africa); Team player with high integrity, excellent communication, interpersonal, organizational and decision making skills; Strong ability to manage multiple priorities and projects; Ability to communicate effectively orally and in writing; Strong attention to detail and analytical skills with ability to rapidly assess and comprehend diverse information and draw appropriate conclusions; Strong client service skills and ability to establish and maintain effective working relationships within diverse and geographically disbursed teams in a fast-paced environment.

Minimum Education/Training Requirements: Bachelo's degree in Accounting or Finance from a recognized institution; Master’s Degree directly related to the job is strongly desirable.

 

Minimum Experience: 4-6 years overall accounting/audit experience; A minimum of 2 years of supervisory experience and a proven record of managing teams; At least two years (full-time) in international accounting required; Experience working in government grant/contract accounting and financial management is required; Direct accounting experience in a field office setting is a plus.

 

Required Licenses, Certifications or Registration: Professional accounting certification (CPA, CIA, CFE) is strongly desirable.

 

International Experience: Both headquarters and field office experience desirable, in the following areas: Developing internal controls, policies and procedures for international operations. Supervisory experience of financial personnel in an international setting; International parent/subsidiary operations involving consolidation and intercompany transactions; accounting for foreign exchange transactions; Knowledge of issues facing administration of large federally funded overseas projects. Foreign tax and revenue authorities, tax treaties, employment of foreign nationals and expatriate issues; Ability to understand the issues faced by program managers responsible for significant expenditures in risky environments such as Africa; Knowledge of contracting and contract/sub-award management issues.

Scope of Decisions and Organizational Impact: The incumbent's decisions and actions will have a moderate level of impact within the organization. The main area of impact will be in preparing timely financial statements for internal (e.g., executive staff) and external (e.g., financial institutions, external auditors, etc.) users. The incumbent's decisions and actions in the area of documenting and improving accounting procedures will impact the way other departments within Finance process transactions.

Work Environment: The majority of time will be spent in office environments and field operations in various countries.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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