Program Manager

Updated: March 12, 2018
Job ID: 213750
Status: Full-Time
Regular/Temporary: Regular
Location: Silver Spring, MD, United States

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HJF is seeking a Program Manager to provide support to scientific leadership of the Innate Immunology Section, Cellular Immune Monitoring Core, and Flow Cytometry Core for the U.S. Military HIV Research Program, Silver Spring, MD to manage project/program activities including the development and monitoring of budgets and timelines. This position requires performing a range of administrative and management duties requested by the Principal Investigators associated with scientific research workflow.


  1. Develops, coordinates, and monitors business agreements to include MTAs, CRADAs, DTAs
  2. Supports the management of human use and non-human use protocol submission, continuing review, record retention, and other regulatory/ethical documentation.
  3. Develops and monitors documents for research projects including grant awards and reporting.
  4. Formulate, organize and monitor multiple project activities and timelines.
  5. Maintains up-to-date research project budgets and personnel time effort.
  6. Coordinates approvals and submission of manuscripts and presentations.
  7. Interfaces between HJF departments and Principal Investigators.
  8. Coordinates with Lab Managers to supports acquisition, receipt, and distribution of supplies/consumables, reagents, and equipment.
  9. Maintains an organized, efficient, and accessible electronic and/or hardcopy document filing system. This includes historical, current and projected information on proposals, presentations, patents, license agreement, grant awards and projects.
  10. Maintains a calendar of appointments, schedules appointments and conferences based on knowledge of supervisor's schedules and previous commitments.
  11. Coordinates travel, confirms travel arrangements prior to departure, prepares a travel dossier, submits documentation for travel reimbursements, and tracks any travel issues to resolution.
  12. Organizes and coordinates visits to MHRP from outside parties.
  13. Schedule and attends meetings as required and transcribes notes and minutes from meetings.
  14. Performs typing assignments and proofreads written communication. Drafts letters on behalf of the Principal Investigators.
  15. Coordinates hiring and personnel actions.
  16. Works closely with the Department Administrative Assistant and acts as back up as needed to cover absences.
  17. Routinely handles confidential and sensitive information.
  18. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

  1. Possess excellent written and oral communication skills.
  2. Be detail oriented; possess excellent interpersonal skills; and have the motivation to work in a fast-paced and rapidly changing environment.
  3. Ability to manage multiple priorities on different timeline, flexibility to handle a variety of tasks
  4. Ability to maintain complete discretion in all matters.
  5. Ability to confidently engage with staff at all levels to define needs and expectations.
  6. Ability to research and draft correspondence.
  7. Highly proficient in MS Office Suite.
  8. Possess excellent organization skills.
  9. Ability to work independently or in a collaborative environment.
  10. Ability to multi-task and to prioritize/reprioritize work to meet short suspense deadlines.

Minimum Education/Training Requirements: Bachelor’s degree. Knowledge of scientific environment. Background in immunology and human subject research desirable. Candidate should have project management experience and /or have experience with DoD/ NIH granting agencies.

Minimum Experience: 2 - 4 years directly related experience

Work Environment:  Office environment

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.