Administrative Assistant (NeuroTrauma Department)

Updated: March 8, 2018
Job ID: 213754
Status: Full-Time
Regular/Temporary: Regular
Location: Silver Spring, MD, United States

Come Work at HJF!

HJF is seeking an Administrative Assistant to support the NeuroTrauma Department located at the Naval Medical Research Center in Silver Spring, Maryland.  The ideal candidate will be responsible for Departmental administration duties serving as POC for clinical investigators and researchers. This is a challenging opportunity with an exciting research program focused on combat-related injuries related to NeuroTrauma and blast injuries in the battlefield.


  • Create, organize and maintain department files, meeting agendas, visitor and guest researcher paperwork.
  • Maintains Departmental calendar and travel arrangements.
  • Assists with organizing and completing department projects.
  • Assists with grant and protocol submission; proofreading, compiling, editing, as needed.
  • Assists in processing of Departmental staff travel and reimbursements.
  • Assists with obtaining vendor quotes for Departmental purchases.
  • Assists with FastData and Henry Jackson Foundation (HJF) orders, tracks and receives supplies.
  • Maintains and updates databases and spreadsheets as needed.
  • Work is moderately complex in nature and judgement is required in resolving problems.
  • Other duties as needed.


  • Excellent writing and communication skills.
  • Highly organized and detail oriented and attention to detail is essential.

Minimum Education/Training Requirements: Associate’s degree required; Bachelor’s degree preferred.

Minimum Experience:  2-4 years of office experience

Work Environment: Office environment

Background: US Citizenship required; eligibility to obtain Department of Defense Secret Clearance.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.