Study Coordinator

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Updated: February 24, 2018
Job ID: 213417
Status: Full-Time
Regular/Temporary: Regular
Location: San Diego, CA, United States

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HJF is seeking a Study Coordinator to support the Operational Infectious Disease Department located at the Naval Health Research Center (NHRC) in San Diego, California. Provides routine and non-routine research support and study coordination for the department/division to enhance operating efficiency; responsible for data collection, data management, and maintaining up to date study documentation; exercises independent judgment in the resolution of problems.


  1. Compiles and organizes data for research projects.
  2. Preparation of technical reports, summaries, and protocols.
  3. Retrieves information from databases and other multiple data sources. Provides research and management reports as requested.
  4. Assists with the coordination of clinical trials under the supervision of the Science Project Manager.
  5. Coordinates shipping of supplies and specimens to and from study sites.
  6. Utilizes good verbal, written and material development skills to develop and present study information to individuals and groups.
  7. Maintain regulatory documents and ensure that they are up to date.
  8. Store study records per protocol.
  9. Document all adverse events and forward to the appropriate Principal Investigator.
  10. Review of Case Report Forms for patient eligibility, protocol compliance, omissions, errors, etc. File forms as required.
  11. Ensure personnel at study sites comply with SOPs relevant to the study protocol as outlined by the Principal Investigator.
  12. Ensure training/reference binders are maintained at each site.
  13. Proper and timely completion and submission of clinical trial, research, and regulatory documents.
  14. Training of study staff.
  15. Travel to study sites as needed. Within the US and internationally.
  16. Collect nasal, throat and blood samples, as needed.
  17. Writes and edits posters and articles for publication in peer-review journals.
  18. Provides training and direct work assignments to research assistants.
  19. Contributes to the team effort by accomplishing related duties, as needed.

Required Knowledge, Skills, and Abilities:

  1. Basic knowledge of epidemiology.
  2. Knowledge of PCR, cell culture, serology and laboratory procedures.
  3. Knowledge of basic disease etiologies and preventive strategies.
  4. Knowledge of survey methods and basic statistics used to collect and interpret data.
  5. Skill in use of word processing, spreadsheet, graphic, email, and database software.
  6. Skill in writing memorandums, correspondence, abstracts, articles, and proposals.
  7. Ability to plan and prioritize work.
  8. Ability to make presentations to groups.
  9. Ability to be a self-starter and work independently.
  10. Ability to interface with investigators, vendors, research staff, and study participants.
  11. Ability to travel to study sites domestically and internationally.

Minimum Education/Training Requirements: This position requires the equivalent of a college degree in Public Health or related field and/or 2-4 years of experience in research study management. A current certification to draw blood in the state of California is also preferred.

Physical Capabilities: Must be able to read and understand reports and protocols. Must be able to use a computer, hear well enough to communicate with coworkers, stand, walk, sit, write, type, and use phone system. Candidate may be required to wear a face mask while interacting with patients and/or specimens and must be able to pass a respirator fit test. In order for the face mask to effectively protect the user, facial hair must be clean shaven. Candidate is required to pass annual screening for Tuberculosis.

Required Licenses, Certification or Registration: Licensed phlebotomist preferred

Supervisory Responsibilities/Controls: May supervise up to 5 employees

Work Environment: Normal office working conditions.

Security Clearance: It is a condition of employment with the Naval Health Research Center that you undergo a favorable National Agency Check with Local Agency and Credit Checks (NACLC) investigation which will include being fingerprinted. If a favorable NACLC is not received, your employment with the Foundation would terminate.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.