Program Coordinator Deputy

Updated: June 25, 2018
Job ID: 213273
Status: Full-Time
Regular/Temporary: Regular
Location: San Antonio, TX, United States

Join the HJF Team!

The Henry M. Jackson Foundation (HJF) is looking for a Program Coordinator-Deputy to support research and program objectives at the Naval Medical Research Unit ‐ San Antonio (NAMRU‐SA). HJF provides scientific, technical and programmatic support services to NAMRU-SA at Fort Sam Houston, TX.


  • Facilitates information flow between program members, scientific directors, and the command.
  • Provides advice on manpower utilization, work flow, and operational procedures to increase efficiency, productivity, and make overall improvements for the program.
  • Coordinates the decision‐making process between all program participants.
  • Coordinates, and conducts in‐house personnel actions and furnishes guidance and assistance as needed.
  • Oversees contract budgets to ensure fiscal compliance.
  • Assists with the preparation of requests for contract actions and proposals. 
  • Aids in coordinating monthly, quarterly, and annual reports. 
  • Track the progress of programs or projects to ensure milestones and benchmarks are met. 
  • Provide support to the Department Head and scientists in writing and editing protocol‐driven research proposals, technical report, final reports, and peer reviewed manuscripts.


Required Knowledge, Skills, and Abilities:  

  • Experienced with Microsoft Outlook, Word, Excel, Power Point, and Publisher. 
  • General knowledge of medical and research terminology.
  • Ability to work independently.
  • Must have interpersonal skills and have excellent oral and written communication skills.
  • Knowledgeable in drafting and processing manuscripts, technical proposals and grants. 
  • Able to review and edit published documents for public release.
  • Provide research management support and assistance to the Principal Investigator(s) assigned.
  • Facilitates information flow between program members, Program Scientific Directors, and the contractor.
  • Provides oversight to budgets, accounting, and purchasing and facilitates payment of invoices/purchase orders. 
  • As needed, supervises lower level contractor program members.

Minimum Education/Training Requirements:

  • Bachelor’s degree and at least 2 – 4 years of experience, preferably within the Department of Defense

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other status protected by law.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.