Administrative Assistant

This job posting is no longer active

Updated: December 20, 2017
Job ID: 213272
Status: Full-Time
Regular/Temporary: Regular
Location: San Antonio, TX, United States

Come Work at HJF!

The Henry M. Jackson Foundation (HJF) is looking for an Administrative Assistant to support research and program objectives at the Naval Medical Research Unit ‐ San Antonio (NAMRU‐SA). HJF provides scientific, technical and programmatic support services to NAMRU-SA at Fort Sam Houston, TX.

ESSENTIAL JOB DUTIES:

  • Answer telephones, take detailed messages and/or transfers to appropriate staff member.
  • Meet and greet clients and visitors.
  • Create and modify documents and forms using Microsoft Office.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Sign for and distribute UPS/Fed Ex/Airborne packages.
  • Takes initiative when assigned new projects; organizes, follows through, and completes the projects.
  • Maintains calendar for conference room and assists staff in material preparation for meetings in conference room.
  • Maintain staff mail boxes and distributes mail.
  • Assists with preparation of materials or documentation for off-site meetings.
  • Support staff in assigned project based work.

JOB SPECIFICATIONS:

Required Knowledge, Skills, and Abilities:  

  • Strong communication skills and well‐developed interpersonal skills;
  • Knowledge of the application of web browsers in order to conduct research on the internet; and
  • Proficient in the use of Microsoft Word and Excel software programs.

Minimum Education/Training Requirements: High School diploma with at least two (2) years of administrative experience – preferably with the federal government

 The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other status protected by law.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.

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