Research Program Specialist (Infectious Disease Clinical Research Program)

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Updated: June 9, 2018
Job ID: 212989
Status: Full-Time
Regular/Temporary: Regular
Location: Rockville, MD, United States

Join the HJF Team!

The Research Program Specialist is an integral team member of the Infectious Disease Clinical Research Program (IDCRP) Science Directorate, which includes the Science Director, Deputy, and Research Area Directors (currently seven) who lead and oversee IDCRP scientific efforts.  The Research Program Specialist provides direct research management support to the Science Directorate on tasks including strategic planning, evaluation of new research, annual Research Area reviews, and information management.

The position is located in Rockville, MD, at the central office of the Infectious Disease Clinical Research Program (IDCRP) of the Uniformed Services University of the Health Sciences.  The Program’s mission is to conduct infectious disease clinical research of importance to the military through a unique, adaptive, and collaborative network, to inform health policy and practice and disseminate findings in peer reviewed literature.  This network is based in Department of Defense medical treatment facilities in the U.S. and abroad. 

Research Program Specialist:

  1. Maintains and manages the seven Research Area Scientific Strategic Plans (SSP), including annual reviews, and related presentations, publications and standard operating procedures (SOPs)
  2. Guides the semiannual program-wide solicitation and submission of new research concepts (or proposals) by IDCRP investigators
  3. Coordinates the scoring and evaluation of new research concepts by the Concept Scoring Panel (15-20 members) usually twice per year. Tasks include:
    1. Planning and coordinating meetings
    2. Developing agendas and templates
    3. Analyzing scores and summarizing results
    4. Preparing read-ahead materials
    5. Documenting minutes and drafting memos
    6. Maintaining standard operating procedures
    7. Supporting related presentations and reports
  4. Coordinates quarterly Senior Science Group (8-10 members) meetings, which include evaluation of new research concepts (twice per year with the possibility of ad hoc reviews) and annual reviews of Research Areas (twice per year). Tasks include those listed above in #3.
  5. Develops and maintains tracking tools for measuring the following:
    1. Concepts (or proposals) from initial submission to final approval
    2. Protocols from implementation to completion emphasizing major milestones (in coordination with Clinical Research Managers)
    3. Scientific Strategic Plans as they progress towards milestones and deliverables, including publications and presentations
  6. Supports and coordinates the production of Science Directorate reports and presentations for various leadership meetings (e.g. Annual Leaders’ Meeting, monthly Steering Committee meetings, Program calls, etc.) This includes:
    1. IDCRP Annual Report
    2. Presentation and publication clearances
  7. Maintains and manages the internal Intranet and public website, as related to the Science Directorate. This includes primarily:
    1. Maintaining the Concept Registration Module to support submission of new research concepts (see #2); and
    2. Maintaining and sharing documents such as the Investigator Handbook (which outlines all processes relevant to investigators), official memos, meeting minutes, forms, templates, SOPs, etc.

Scientific Review Board (SRB) Administrator:                                       

Under the direction of the SRB Chair, the Coordinator:

  1. Provides guidance to investigators regarding protocol submission for scientific review;
  2. Organizes, tracks and plans reviews;
  3. Solicits subject matter experts to participate in reviews;
  4. Coordinates reviews;
  5. Drafts official documentation (memos and approvals); and
  6. Maintains standard operating procedures.
  7. Performs other duties as assigned

Required Knowledge, Skills, and Abilities:

  • General knowledge of clinical research and/or epidemiology
  • Knowledge of Microsoft Office including Access
  • Excellent ability to write clearly and concisely
  • Excellent communication and interpersonal skills
  • Ability to establish goals and agendas
  • Occasional travel may be required

Minimum Education/Training Requirements: Bachelor's degree in Biology or related field

Minimum Experience: 2 - 4 years of clinical research experience; educational experience (MPH, RN, or similar) may substitute for a portion of this

Other: Ability to obtain a Common Access Card (CAC) clearance is required.

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources.

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